Initially you must enter your current checking balance. Each time before writing checks you will want to record any deposits you have made so that the computer can keep track of your bank balance as you write checks. To enter deposits pull down the Checkbook Menu and click on Enter Deposits. You will then be presented with a deposit window. Type the amount of the deposit and press the TAB key, then type the date of the deposit. When the correct information has been entered click the OK box to file.
ENTER AUTO DEPOSITS
The auto deposit block is of particular importance as it is another of the unique features of Checkwriter that helps automate bill paying. This is for deposits that are made automatically on a regular basis, such as paychecks, social security checks, insurance receipts, pension checks, investment interest, rental receipts, etc. To activate the auto deposit feature type in the auto deposit source, click on the appropriate deposit schedule button such as week, month, etc. Type the amount of the deposit and press the TAB key. Then type the date the next deposit will be made. The date must be entered as numbers. When the auto deposit information has been correctly typed, click on the OK box to file.
CHANGE OR DELETE AUTO DEPOSITS
To change or delete an auto deposit pull down the Checkbook Menu and click on Change or Delete Auto Deposits. A deposit source list will be presented. Click the deposit to be changed and its information window will be presented. Use standard MAC procedures to edit the window. When changes are completed, click the OK box to file. If an auto deposit is no longer valid, you should delete it by clicking the Delete box.
WRITE CHECKS
Before printing checks it is important to carefully place your continuous feed checks in the printer. Position the top edge of the first check under the top edge of the rollers. Examine the first check after printing to be sure you have positioned it correctly.
A list of auto pay accounts due to date will automatically be presented whenever the Checkwriter program is run. Clicking on an account to be paid will present the 'filled in' check (Write Check window). Clicking on the 'Print & File' box will print the check and file the information. (Changes may be made on the check before clicking the 'Print & File' box.
At any time you may write checks or record handwritten checks by pulling down the Checkbook Menu and clicking on Write Checks Auto Pay (which will present the accounts due to date) or clicking on Write Checks All Accounts (which will present the All Accounts list). Scroll the list and click on the desired account. The Print Check window will appear. You may change or input additional information. To print a check click on the 'Print & File' box. To record handwritten checks, enter the information and click on the 'File Only' box. Write checks (other than Auto Pay) will allow you to maintain an account balance (owed) by typing in the line asking for "Balance prior to this check".
To write a check without an account on file, you may generate a 'blank' check by pulling down the 'Checkbook' Menu and selecting 'Blank Check'. After typing in the appropriate information, print the check by clicking on 'Print & File'.
Each check may be designated to a Budget Category by typing a one, two, or three character code at the Budget Category Code line. If the code is not on file - follow directions or for additional information see the Budget Section.
Reminder: If you write checks while out shopping you will need to record these checks so the computer can keep accurate records of your checking account balance.
